How Often Should You Review Payroll Procedures?

Reviewing payroll procedures regularly helps keep your business accurate, compliant, and running smoothly. As a general rule, every business should review their processes at least once a year. Even a quick read-through can help confirm that your steps, forms, and policies still match how your payroll actually works.

Simple Ways to Stay Organized

A helpful practice is to add version dates to your documents, similar to software updates. For example, labeling a file as Payroll Procedures v2025 makes it easy to see when it was last reviewed.

If you work with a payroll provider like MoneyWise, we’ll also recommend updates when we notice areas that could be improved, such as switching from paper time-off tracking to a digital solution that better fits your needs.

When to Review More Often

Beyond your annual check-in, it’s also smart to review your procedures whenever:

• A recurring error appears

• You update your handbook or onboarding steps

• New technology or regulations affect your process

Catching these moments early can prevent bigger issues later.

If you have questions about keeping your payroll procedures up to date or want to explore tools that simplify the process, our team is here to offer solutions that can help your business.

Ready to simplify payroll tax compliance? Contact us today for expert guidance and solutions built around your business.